The decision to go in one direction or the other is usually made by a group of people, who are known as MAC. These groups come together to decide on what they should all do based on factors such as proximity and workflow, so that all MAC groups can work together.
MAC groups allow for more effective multi-agency decision-making and reduce the potential for miscommunication. A great site that has many useful terms, examples, and explanations of how a MAC group works is Darpa World Wide Web Consortium (W3C)
Then people will be able to make the best decisions about their individual lives by collaborating with others in a society where each person has equal agency.
MAC groups should be established when the following occurs; there is a whole new group of people (MAC) who are brought into the problem set, or the number of participants in each MAC group changes, or an additional agency becomes involved in some way. It is important to form a MAC group when there is a potential for miscommunication between agencies.
Here some points are discussed-
1. Forging consensus
An effective and efficient decision process, using MAC groups, depends on the existence of agreement among the individuals that make up the MAC group. This agreement may be forged by invoking a shared vision or understanding of the situation and its implications for each participant.
This can be accomplished by defining an agreed set of assumptions or “sub-goals” by which decisions are made. Consequently, reaching consensus is an important step in MAC group decision making. A common example of this “vision” is a perception that a certain activity will enhance the safety of all citizens in a certain area.
2. Preparing and committing to a decision
Once the MAC group has a clear vision for the problem or area in which they will be working together, the next step is to prepare for the task at hand.
This can often involve defining subgoals and activities as well as learning about organizational structures, equipment and procedures that might be needed by any assigned agency personnel.
A good way to achieve this result is by having a MAC face-to-face meeting. In this meeting, all people should agree on what they are going to do first and what their estimated completion date will be.
At this meeting it is safe to say that everything that can go wrong during implementation of the plan has been discussed. MAC group members should be able to discuss the issues openly and with objectivity.
3. Review and feedback
Once the initial steps from step 1 to step 2 are complete, it is important to meet again to review everything that has happened during this meeting. This can be an important point at which errors or omissions can be brought forward that need to be addressed before the MAC Group moves on.
It is also a good time for MAC group members to share their views of the plan with each other and see if there are any changes that need to be made or areas where there is no agreement between agencies. Lastly, a time should be set up for each agency’s team lead to review their progress in achieving their sub-goals.
4. Solving action items
This is the point at which problems will be addressed by each agency and their respective personnel. Each agency may have certain ways of solving a problem that are not always the most effective way of solving it and that is what this meeting is here for.
This meeting can help to make sure that each agency is working on the right things and if they are not, to help them redirect their efforts towards solving the problems or sub-goals discussed earlier. In order to solve any action, each member must be prepared to present all relevant data and findings associated with solving those action items. The MAC group should also listen carefully to any feedback or proposed changes by other agencies involved in the issue at hand.
5. Refining the working plan
Once action items are resolved, there should be a meeting where each agency can present their final findings and proposed solutions. MAC Group members should be able to define sub-goals in relation to the problem and make a final decision on how they will proceed. Once this meeting is completed the MAC group should not go back to step 1, but rather begin the process again with new action items.
The MAC group is here just as a group of people who are working on solving problems together, no one person needs to take credit for completing his or her own sub-goal unless he or she has made some significant breakthrough in finding a solution or idea that solved all other issues in the overall situation.